Medical leaves made manageable 

During an employee’s leave, pay may come from a variety of sources (their employer, state benefits, and/or private short-term disability insurance). Cocoon’s software automatically identifies any benefits an employee is eligible for and guides them through the claims submission process. If you offer paid parental leave, Cocoon automatically calculates how much “top up” pay you owe each employee on leave by deducting the estimated benefits pay amount from their regular salary. We send this information to you via auto-generated pay files customized to your payroll system and pay calendar. 

Short answer: yes. There are two ways Cocoon will prompt employees to explore a leave accommodation under the Americans with Disabilities Act (ADA). 1) If an employee does not qualify for medical leave based on applicable leave laws and your company policy, and 2) If the employee tries to extend a medical leave but has exhausted all their time under applicable leave laws (known as “entitlements”) or your policies. In either scenario, Cocoon will prompt employees to consider a leave accommodation and walk them through their options and the process.

Great question. During onboarding, you’ll work with our Onboarding Specialist to input your leave policies into our system. This includes parameters like tenure requirements, time available, pay, insurance plan, and more. When employees plan a leave, they fill in certain personal information (other things like tenure and salary we know from your census data) and our software checks that against your policies plus FMLA and applicable state leave laws to calculate eligibility and show employees their options. The result is an efficient, consistent, and reliable leave planning process that ensures compliance.  

No, though we strongly encourage companies to implement a paid medical leave policy. Check our Paid leave cost analysis tool to quantify the benefits of offering paid medical leave.

Yes! You can rely on us for medical leave compliance across all 50 states. With ever-changing leave laws and an increasingly distributed workforce, using software to handle compliance is becoming more critical than ever. 

We get it—planning and taking leave can be overwhelming, often during an already challenging time for people. That’s why our CLMS-certified Support Team is there to support employees every step of the way should they need it. Employees have unlimited access to our team via email or phone calls for more complex needs. And because our software handles the most complicated leave tasks like calculating eligibility or payroll, our Support Team members are there solely to help employees, resulting in our industry-leading average response time of just a few hours.

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